Company change
Change of Registered Office Address - INC-22 Filing
A registered office change is a statutory update to the company record, and INC-22 is the filing that tells the Registrar where the company is now receiving official correspondence.
Change of registered office is one of the most common but most underestimated company updates. The location on MCA records is not just a mailing detail; it is the company's legal correspondence address and the record the Registrar uses for notices, filings, and inspections. We help companies prepare the board and shareholder approval trail, collect the address proof package, and file INC-22 so the new office is reflected properly in the ROC record.
- • Registered office change review
- • Board or shareholder approval mapping
- • INC-22 filing preparation
- • Proof of address and attachment checklist
- • ROC follow-up and resubmission support
- • Post-filing compliance checklist
- • Proof of new office address
- • Utility bill or lease documents
- • Board resolution and shareholder approval where required
- • Owner NoC if the premises are not owned by the company
- • Company master data and signatory details
- • Any related filing history for the move
See the fee table below for the statutory filing charge and common delay logic.
- • Companies Act, 2013 section 12(2) and 12(4)
- • INC-22 notice of situation or change of registered office
- • Companies (Incorporation) Rules, 2014 and MCA fee schedule
Process
How the service works
The workflow is built to be predictable: document collection, legal review, filing, and post-filing follow-through.
Confirm the kind of move being made
We first determine whether the office is moving within the same locality, to another city, or across a more complex approval boundary so the approval chain and filing sequence are correct.
Collect the address proof package
The new office needs a clean paper trail: title, lease, utility proof, and owner consent if the premises are not owned by the company.
Prepare and file INC-22
We file the change notice with the new office details, attachments, and any additional approval references needed by the move type.
Verify that the ROC record has updated
Once the form is processed, the company should verify that the updated office address is reflected across its statutory and operational records.
AEO summary
Change of registered office in India is reported through INC-22 under section 12 of the Companies Act, 2013, with supporting proof of the new address, the company approval trail, and the filing fee determined by the company's nominal share capital.
Why the registered office record matters
The registered office is the legal home of the company record. It is the place where notices are sent, where the ROC expects the company to be reachable, and where the company's statutory identity is anchored for inspection and correspondence purposes.
That means an office move cannot be treated like a casual admin update. If the MCA record is stale, notices may go to the wrong address and the company can end up with missed communications or avoidable compliance issues.
A clean INC-22 filing protects the company from that friction and keeps the public record aligned with the real operational location.
- • The registered office is a legal record, not just a postal detail.
- • The form should be backed by proper address evidence.
- • The approval trail should match the type of move.
Section 12 and the filing logic
Section 12 of the Companies Act, 2013 governs the registered office requirement. The company must furnish verification of the registered office after incorporation and must also notify the Registrar whenever the situation or address changes.
INC-22 is the notice used for that purpose. The filing instructions make clear that the company needs to attach the supporting documents and make the submission in the prescribed manner so the register can be updated.
The move may also have knock-on effects. If the office change is part of a broader shift in company control, books, or place of business, the company may need additional approvals or forms. That is why the filing should start with the legal map, not with the utility bill.
- • Section 12(2) covers verification after incorporation.
- • Section 12(4) covers notice of every change in situation of the registered office.
- • INC-22 is the filing route for that statutory notice.
Common filing mistakes
Many companies fail to match the address proof with the actual occupancy story. Another common issue is filing the form before the approval chain is complete, which creates a resubmission problem and wastes time.
A third mistake is forgetting that the fee changes with the share capital band. If the company is large or the filing is delayed, the fee logic should be checked before the submission window closes.
The cleaner approach is to treat the office change like a mini project: confirm the move type, confirm the approval, confirm the premises proof, and only then file the form.
- • Do not submit stale utility proof.
- • Do not assume the fee is flat across all company sizes.
- • Do not forget the approval trail when the move has wider legal consequences.
Government fees
Fee breakdown
| Item | Fee | Notes |
|---|---|---|
| INC-22 filing fee | INR 200 to INR 600 | For companies with share capital, depending on the nominal share capital band. |
| Delay fee | 2x to 12x of the normal fee | Additional fee applies according to the delay table in the instruction kit. |
| Supporting filings | As applicable | If the move requires additional approvals or filing steps, the related fees follow the relevant MCA schedule. |
Timeline
Typical turnaround
Typical timeline usually means a 2 to 5 business days turnaround, assuming documents are complete and any board or shareholder approvals are already in place.
The MCA fee for INC-22 depends on nominal share capital. For companies with share capital, the official table is INR 200, INR 300, INR 400, INR 500, or INR 600 depending on the band, plus any delay fee if the filing is late.
Related services
Keep the company moving
Keep the registered office record current before the year-end filings begin.
Adjust the capital headroom if the move is part of a broader company update.
Make sure the compliance record is aligned after the address update.
Cross-check the address record before the next annual filing cycle.
FAQ
Frequently asked questions
What does INC-22 do?
Is proof of the new office required?
Does the filing fee stay the same for all companies?
What if the move is part of a bigger restructuring?
Canonical reference: https://pvtltd.co/services/change-registered-office
Get started
Ready to move this filing forward?
We can help with the filing, the legal mapping, and the follow-up work that keeps the company compliant after submission.