Company · Annual rhythm
When is our AGM actually due — and what if we can't hold it in time?
The short answer
For an established company the AGM must happen within six months of the financial year end (30 September for a March year-end) and within fifteen months of the previous AGM — whichever is earlier bites. A first AGM gets nine months from the first year-end. If you genuinely can't make it, apply to the ROC in GNL-1 before the deadline for an extension of up to three months — the extension is discretionary and does not cover a first AGM.
The paperwork nobody tells you about
Statutory formats that never touch the MCA portal — but an ROC inspection or due diligence will ask for every one of them.
21 clear days' notice (shorter with prescribed consent) with the statutory agenda
Section 101, Companies Act 2013
AGM minutes signed within 30 days and kept in the minutes book
Section 118, Companies Act 2013
The sequence
- 1Work backwards from 30 September: audit done, board's report adopted, 21-day notice sent
- 2Hold the AGM; sign minutes within 30 days
- 3Can't make the date? File GNL-1 for extension BEFORE the due date with genuine reasons
- 4Diarise the AOC-4/MGT-7 clocks that start from the AGM date
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Questions founders actually ask
Does an OPC hold an AGM?
No — one-member companies are exempt from AGM provisions. The OPC's filing clocks run from different trigger dates (its MGT-7A references a deemed timeline instead).
What are the grounds ROCs accept for extension?
Genuine operational impossibility — auditor resignation mid-audit, books seized, natural calamity, merger in progress. Routine unpreparedness is regularly rejected; the application must be filed before the AGM due date.
What if the AGM simply wasn't held?
Every member and officer in default faces penalties, and the missed AGM cascades: AOC-4/MGT-7 clocks have no start date, compounding the default. The rescue path runs through compounding/adjudication — expensive and avoidable.
Reviewed by Harun Raaj, Chartered Accountant
Founder, Harun Raaj & Associates. Last verified 2026-08-24 against MCA V3 records and ICSI reference material. Form-level deadlines and penalties live on the linked form pages and update there.