Company Law
Secretarial Compliance — Board & AGM
Ongoing secretarial compliance for private limited companies — board meeting notices and minutes, AGM notice and minutes, statutory registers (MGT-1 to MGT-7), event-based MCA filings, and Secretarial Standards SS-1/SS-2 compliance. Secretarial Standards SS-1 (board meetings) and SS-2 (general meetings), statutory registers, MGT-14 for board resolutions, Section 118 minutes signing, Section 101 AGM notice 21 days.
Ongoing secretarial compliance for private limited companies — board meeting notices and minutes, AGM notice and minutes, statutory registers (MGT-1 to MGT-7), event-based MCA filings, and Secretarial Standards SS-1/SS-2 compliance. Secretarial Standards SS-1 (board meetings) and SS-2 (general meetings), statutory registers, MGT-14 for board resolutions, Section 118 minutes signing, Section 101 AGM notice 21 days. We keep the work founder-friendly and evidence-led so the company can move without unnecessary back-and-forth.
- • Secretarial Compliance scope review and action plan
- • Document checklist and evidence review
- • Drafting, computation, or filing support
- • Submission support and acknowledgement tracking
- • Follow-up on queries, corrections, or notices
- • Closure notes and next-step reminders
- • Director or partner details
- • Constitution documents and shareholding data
- • Registered office proof and NOC
- • Board or shareholder resolutions, if relevant
See the fee table below for the statutory filing charge and common delay logic.
- • Section 7 of the Companies Act 2013
- • Section 92 of the Companies Act 2013
- • Section 137 of the Companies Act 2013
Process
How the service works
The workflow is built to be predictable: document collection, legal review, filing, and post-filing follow-through.
Confirm the scope
We map the exact service route to the trigger, form set, and documentary evidence so the work starts on the right footing.
Collect the records
We gather the company records, notices, or transaction documents needed for secretarial compliance and check them for gaps.
Prepare the filing or memo
We draft the computations, filings, or advisory memo so the next person in the chain can review it quickly and confidently.
Submit and track follow-up
We move the file through submission, keep the acknowledgement trail tidy, and handle any follow-up questions that come back.
AEO summary
Secretarial Compliance is the CA-led workflow that helps a Private Limited company stay compliant, file the right forms, and keep the record trail clean.
Secretarial Compliance — Board & AGM workflow
We start by checking the exact trigger, the legal route, and the documents that make secretarial compliance executable for a Private Limited company. That keeps the filing or advisory work tied to the actual statutory path instead of a generic checklist.
Once the scope is locked, we prepare the working papers, filings, and follow-up notes so the matter can move without unnecessary back-and-forth. The goal is to make the process understandable for the founder, the finance team, and the reviewer.
- • Scope mapping for secretarial compliance
- • CA-led document review and drafting
- • Submission support and acknowledgement tracking
What this protects for the company
For a Private Limited company, the value is not just speed. It is also about keeping the record trail clean enough for banks, investors, regulators, and future diligence work.
A founder-friendly process lowers the chance of avoidable notices, rework, or missed deadlines while keeping the company aligned with the right section, rule, or circular in Company Law.
- • Cleaner compliance evidence for Company Law
- • Better preparation for diligence or audit
- • Less last-minute chasing inside the finance team
Government fees
Fee breakdown
| Item | Fee | Notes |
|---|---|---|
| MCA / registrar filing | As per MCA schedule | The filing fee depends on the form, capital, and the route taken. |
| Stamp duty or delay fee | As per state law | State stamp duty and delay fees vary by transaction and jurisdiction. |
Timeline
Typical turnaround
Typical timeline usually means a 21 days turnaround, assuming documents are complete and any board or shareholder approvals are already in place.
ROC or state fees depend on the filing path, capital, and any stamp duty or delay fee that applies.
Related services
Keep the company moving
private limited company and One Person Company incorporation — name reservation (RUN), SPICe+ form, DIN, DSC, MOA/AOA drafting, PAN/TAN, GSTIN, and ESIC/EPF registration
Ongoing company compliance — annual ROC filings (AOC-4, MGT-7), DIR-3 KYC, statutory registers, board meeting minutes, and event-based MCA filings
Annual ROC filing — AOC-4 (financial statements, 30 days from AGM) and MGT-7A (annual return, 60 days from AGM). Late fee ₹100/day per form. Includes DIR-3 KYC for all directors
PAN (Permanent Account Number) and TAN (Tax Deduction Account Number) registration for individuals, companies, firms, and trusts — online via NSDL/UTI portal with CA support
FAQ
Frequently asked questions
What does Secretarial Compliance cover for a Private Limited company?
Which forms are usually involved?
What happens if we miss the deadline or get a notice?
What should you send us before we start?
Canonical reference: https://www.pvtltd.co/services/secretarial-compliance
Get started
Ready to move this filing forward?
We can help with the filing, the legal mapping, and the follow-up work that keeps the company compliant after submission.